Strasburg School District 31J

Volunteer Agreement

Thank you for offering to serve as a Volunteer for Strasburg School District 31J (“School District”). The purpose of this Volunteer Agreement is to establish expectations for Volunteers, which will help ensure that effective learning and teaching take place in a safe, secure and welcoming environment.

A Volunteer is a person who will be alone with children and/or volunteers on a repeat basis. 

As a Volunteer for the School District, I understand and agree to the following:

1. I will receive authorization from the School District Principal/Administrator prior to providing service as a Volunteer.
2. At all times, I will serve under the direct supervision of a School District staff member.
3. I understand that the District reserves the right to decline my volunteer service at any time.
4. I understand that I must follow all Board of Education policies, as well as School District and building regulations, goals, priorities and guidelines.
5. I understand that I am expected to be familiar with the school building emergency evacuation and lockdown procedures.

Confidential Information

     I may, under limited circumstances, have access to student education records in connection with my service as a Volunteer. Student education records include all names, addresses, records, files, documents, and other materials that contain personally identifiable information on any student, as well as the personally identifiable information itself (including student grades and test scores). I agree to maintain the confidentiality of all student education records that I may generate or to which I may be given access as a Volunteer. This means that I agree not to disclose student education records or personally identifiable student information in such records to any person other than the school administrator(s), teacher(s), or para-professional(s) with whom I am working. Should I inadvertently acquire any confidential information concerning students or staff through the use of district technology, I understand the access of such information must be reported immediately to a district administrator. I will never take any confidential student records off campus.  I understand and agree that my failure to maintain the confidentiality of all student education records to which I may be given access may disqualify me from further service as a Volunteer in the School District.

Other Expectations

1. I will not receive any compensation or remuneration from the school, the School District, a parent or any fundraising organization for performing volunteer service.
2. I will conduct myself in a friendly, courteous manner and not show partiality toward any student nor share my personal religious or political beliefs.
3. I will refer any potential student disciplinary issue to a supervising staff member or the Principal/Administrator.
4. While serving as a Volunteer, I will sign in at the office and wear my visitor/volunteer badge.
5. I understand that I am expected to make every reasonable effort to ensure that the School District's technology resources are used appropriately and responsibly.
6. I understand that it is my responsibility to inform the Principal/Administrator of any health or medical issue that may impact my services as a Volunteer.
7. I understand that as a Volunteer I am covered by the School District's liability insurance as long as I follow Volunteer protocol and I immediately notify the Principal/ Administrator of any occurrence that may result in a claim.
8. I understand that I am not authorized to drive School District vehicles or to transport children, staff or school guests in my own vehicle.
9. I understand and agree that any injury I may sustain while performing service as a Volunteer will not be covered by the School District's Workers' Compensation insurance and will be my responsibility.

Background Checks

I understand that prior to serving as a Volunteer or at any time during my service as a Volunteer, the School District will conduct a background check. At a minimum, background checks are completed on an annual basis and a volunteer needs to resubmit this agreement.  This background check may include obtaining a report from a reporting agency that may include information concerning my criminal history.

By providing the information requested and signing below, I consent to the District conducting a background check.